HR Receptionist/Administrative Assistant
Reporting to the HR Manager and under broad corporate direction. You will provide administrative support to our HR department and some support to our COO. This position is responsible for handling front office reception and administration duties, including greeting guests answering phones, and filing personnel files.
Core duties and responsibilities include the following. Other duties may be assigned.
|・||Maintains personnel files|
|・||Answers phones and greets guests|
|・||Updates the company phone list and organizational chart|
|・||Sets up new key card access for employees and manages key card activations with building management|
|・||Handles breakroom duties|
|・||Maintains Conference room schedules|
|・||Orders office supplies and maintain inventory|
|・||Assists Human Resources Department with special projects and assignments as needed. May assist other departments with special projects as approved by manager.|
|・||Manages visitor badges and maintain appropriate visitor records|
|・||Displays professionalism and a sense of pride in all aspects of his/her duties and responsibilities|
|・||Sorts, processes and distributes incoming / outgoing mail including UPS and FedEx|
|・||Helps coordinate office activities (holiday parties, potlucks, office decoration, etc.)|
|・||Updates the applicant tracking system within (Paylocity) with applicants from our job boards such as (LinkedIn, Indeed, etc.)|
|・||Creates work orders for company office maintenance and as requested|
|・||Assists with background and drug screenings|
|・||Other administrative duties as assigned|
SKILLS AND QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
|・||A highly polished appearance, and an outgoing energetic personality|
|・||Extraordinary customer-service skills. Being the first impression of the company, a successful receptionist will be friendly, organized, and knowledgeable about the company|
|・||Excellent verbal and written communication skills|
|・||Show initiative and strong attention to detail|
|・||Experience working as a receptionist, preferably in a corporate environment|
|・||Some experience within HR Department a plus.|
|・||Associate’s Degree required. Bachelor’s degree a plus.|
Hirose Electric USA, Inc. may need to revise or change the essential and supplemental responsibilities of the position as the need arises. This job description does not constitute a written or implied contract of employment.