Home RECRUITMENT Operations Administrator

RECRUITMENT

Operations Administrator

POSITION SUMMARY

Reporting to the Sr. Operations Manager, shall be responsible for all aspects of inventory control and logistics.

ESSENTIAL RESPONSIBILITIES
Core duties and responsibilities include the following. Other duties may be assigned

1. Responsible for accurate administration, data entry, maintenance, and update of relevant data into the ERP system.
2. Perform and/or oversee accurate inventory transactions to include warehouse transfers, inventory adjustments, processing/verification of Credits, PO cancellations, and others as needed in the ERP system ensuring detailed records of these transactions are maintained.
3. Oversee safety stock, and forecast inventory programs to include inventory reconciliation, reporting, transaction verification, distribution of data to applicable parties such as customer service, discrepancy resolution, database maintenance and updates, updates to the ERP system, and any other issues in order to insure the smooth, timely and accurate management of these programs.
4. Using analytical and problem-solving methodologies, work with 3PL partner, customer service, accounting and other departments as needed to resolve discrepancies in the receiving, shipping, and inventory processes and follow up as needed to completion.
5. Understand Harmonized Tariff Code Schedule; research and assign HTS codes to our products and maintain HTS Code database as well provide updates to database to our freight forwarder, Hirose Corporate in Japan, and our customers.
6. Will participate during Physical Inventories or cycle counts and provide and retain all necessary documentation.
7. Will prepare, review, analyze, distribute, and make recommendations as needed on inventory reports such as non-moving/excess stock, scrap analyzes, and others as directed/requested.
8. Will create purchase orders in the accounting software for approved requisitions per established procedures
9. Will help document changes to or create new work instruction as needed.
10. Will assist in providing training to others as needed.
11. Will create and submit purchase orders to our corporate office in Japan and help track, manage, update, and expedite as needed.

COMMUNICATION, INTERFACE, TEAMWORK

1. Build and maintain close relationships with all Hirose personnel, business partners and customers in order to provide the best service possible and to ensure company objectives are achieved
2. Create and support a collaborative team environment at all levels within the company
3. Employee must complete their tasks per ISO9001-2008 requirements, when applicable

SKILLS AND QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. 2-3 years’ experience in inventory management, operations, logistics, customer service or similar environment. College degree preferred.
2. Ability to work in a fast paced, dynamic, and regular changing environment all the while meeting deadlines.
3. Must be able to communicate and interface with internal teams and external partners effectively via phone, e-mail or face-to-face as required.
4. Effectively manage multiple items/issues/requests simultaneously and be able to prioritize those, following up as needed to insure timely completion.
5. Ability to maintain a high level of professionalism under tense situations.
6. Self-motivated and creative with exceptional analytical and problem-solving skills.
7. Exceptional attention to detail, organization, time management, and follow through skills are a must.
8. Excellent verbal and written communication skills.
9. Excellent computer skills (Outlook, Word, Excel). MS Access and ability to learn new programs easily a plus.

Resumes received will be reviewed and qualified applicants will be contacted to arrange for an interview.